Rate Options
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Bill/Pay Rate Options

Rate options allow you to control how bill and pay rates are specified when an employee saves their time. Pacific Timesheet has a very flexible bill and pay rate engine that allows you to configure your rates to depend on not just the employee or the project, but to have rates that also depend on tasks, jobs and cost centers.

Note: Changes to rate options take effect for the current timesheet period and will not affect previously submitted timesheets.

The following properties can be configured for bill and pay rates:



Rates Depend On

The type of object that rates primarily depend on, for example Employees, or Projects.

Make Exceptions For

The type of object for which you may need to make exceptions to the primary rate. For instance, if your organization's bill rate depends primarily on Projects, then you might make exceptions for certain Employees.

Billable/Payable Flag On

The object that has the billable/payable flag. A common example is to have the billable flag on Tasks, so that certain tasks can be marked as non-billable.

Rates Apply Only For

The type of hours for which these rates are applicable. Bill rates would generally only apply to work hours, whereas pay rates might apply to both work and leave (in other words, paid leave).

Different organizations have different rules for how bill and pay rates are specified. For instance, when keeping track of project bill rates you might configure bill rates as follows:

Rates Depend On:


Make Exceptions For:


Billable/Payable Flag On:


Rates Apply Only For:

Work Hours

In the above example the default bill rate is set on the project. Employees can be given specific bill rates on projects, overriding the default rate. Tasks have a billable flag, allowing the creation of tasks that are non-billable. Time recorded against a non-billable task will have a bill rate of zero, regardless of the project or employee bill rate.

Standard Rates

When specifying bill and pay rates you have the option of using named values, rather than specifying an actual numeric rate. By assigning a named value to a set of employees, for instance, you can later change the named value's rate and all of the employees will pick up the new value. Rates have the following properties:




The rate name, up to 80 characters. A value is required and must be unique for all rates.


The hourly rate, in the base currency. The base currency is specified from the System Settings page.


The rate status, either Active or Inactive. You cannot delete rates that are currently assigned to employees. Setting the rate to inactive will prevent the rate from being assigned to new employees.